Document Coordinator (Temporary)
Date: Mar 19, 2026
Location: Calgary, AB, CA, T2A 7V2
Company: Spartan Controls Ltd.
Spartan Controls is an employee-owned company and leading provider of data management, industrial automation, valves, measurement and control solutions for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.
Spartan is committed to creating a sustainable modern world with innovative automation. Our focus is Customer Outcomes. By leveraging applied automation we assist customers improving their Safety, Reliability, Operations and Productivity.
Our employee ownership model creates a unique culture of community, creativity, entrepreneurship, and a place to build your career. Spartan Controls provides an environment that not only encourages you to do your best, but also empowers you to do what it takes to create a solution, address a need, or respond to an issue.
Summary
We are recruiting for a Document Coordinator (12-month temporary term) for our Valves, Actuation & Measurement team, in Calgary. In this role, you will support a wide variety of documentation functions. Our ideal candidate will have excellent organizational skills, a positive outgoing personality and strong interpersonal qualities. You will report to the Manager, Coordinators.
Role and Responsibilities
- Work closely with Project/Sales Coordinators and Application Specialists
- Manage and execute documentation requirements from quote to order completion
- Ensure documentation requirements are fulfilled within customer deadlines
- Source and expedite documentation from multiple suppliers
- Compile, track and manage documentation to ensure smooth execution
- Prepare transmittals, coversheets, Manufacturers' Record Books, etc.
- Perform electronic filing and logging
- Identify opportunities to streamline internal processes
Qualifications and Skills
- High school diploma
- Post-secondary education and/or courses related to Business Administrative would be an asset
- Previous experience working in document control or administrative support is preferred
- Intermediate computer skills in MS Office Products (Adobe, Excel, PowerPoint, Outlook)
- Exceptional communication skills and customer service practices
- Highly organized and strong multi-tasking abilities
- High degree of initiative and the ability to work independently
- Team oriented, positive demeanor and a can-do attitude
- Strong relationship building skills
- Entrepreneurial work ethic
Spartan recognizes that there are many ways in which candidates develop knowledge, abilities, and competencies throughout their careers. We encourage applications from candidates with a variety of backgrounds and we do consider qualifications and competencies that are equivalent to those specifically mentioned above.
As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check.
Close Date: April 5, 2026 (11:59 pm MST)
Requisition ID: 1770
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